Agenda for Annual Parish Council Meeting, 12th May 7.15pm at the Village Hall

You are invited to the Annual Meeting of

 COMPTON MARTIN PARISH COUNCIL

Monday 12th May 2025 – 7.15pm

Compton Martin VILLAGE HALL

AGENDA

 

  1. Election of Chair for the Ensuing Year

Chair signs Declaration of Acceptance of Office (s.83(4) LGA 1972)

  1. Election of Vice-Chair – to signs Declaration of Acceptance of Office
  2. To receive and accept apologies for absence
  3. Appointment of Working Groups Members
  • Planning Working Party
  • Chew Valley Neighbourhood Plan and B&NES Local Plan
  • Finance Working Party
  • Highways Working Party
  • Coombe View/The Batch and
  • Pond Working Party
  • Footpath Walk Working Party
  1. Review of representation on external bodies and arrangements for reporting back
  • Press Representative
  • Compton Martin Village Hall Representative
  • ALCA Representatives
  • PCAA Representative
  • Chew Valley Forum Representative
  1. To receive declarations of interest (Dpi) in the agenda
  2. Public Participation Session – The Public Participation Session provides an opportunity for members of the public to raise questions and comment on items on the agenda. Time for this session is limited to 10 mins (max 3 mins per person)
  3. To approve and sign the minutes of the previous meetings
  • 10th March 2025 Parish Council Meeting
  • 28th April 2025 Annual Parish Meeting
  1. To review and adopt the following parish council’s POLICIES for 2025/2026
  • Standing Orders
  • Code of Conduct
  • Financial Regulations
  • Risk Management Policy
  • Risk Assessment
  • Pond Risk Assessment
  • Grant Awarding Policy
  • Data Protection and Information Security Policy
  • Equalities and Diversity Policy
  • Publication Scheme and Freedom of Information Policy
  • Habitual and Vexatious Complaints Policy
  • Complaints Procedure
  • Health and Safety Policy
  • Filming, Photographing and Social Media Policy
  • Training and Development Policy
  • Overhanging Vegetation Policy
  • Action Plan
  • Disciplinary Policy
  • Grievance Policy
  • Dignity at Work
  • Scheme of Delegation
  1. To review the parish council’s ASSET REGISTER for 2025/26 and confirm that assets have been checked
  2. To appoint an INTERNAL AUDITOR for 2025/2026
  3. To review and confirm Insurance Cover with Zurich Insurance – Renewal Premium £396.00
  4. Applications for annual grants – to confirm publishing the note and set deadline for applications
  1. Finance and Payments
  • To confirm that Bank Reconciliations for March and April 2025 have been checked and signed
  • To receive and approve Accounts for Year End 31st March 2025
  • To note Reserves Report, VAT Report, Assets Register for financial year 2024-2025
  • To note the following income received
  • Bank Account interest received for the period Jan-March 2025 – £207.48
  • Precept received 03.04.2024 – £12,000.00
  • To agree the following payments for April and May 2025

 

Date Payment Authorised Total

Amount £

 VAT Reclaim Payee and Description
12/05/2025   Total:£45.00           £3.00

£42.00

  

 

£7.00

 Multi Pay Card, Direct Debit, April 2025, to include:

Card monthly fee April 2025

Stowey House – Stakes for Amenity Field
12/05/2025   £882.69   Clerk’s Salary April 2025 (paid in April)
12/05/2025   £26.71   Pension contribution April 2024 (DD May) Paid
    £303.60 £50.60 Primrose – Grass cutting March 25 (12 instalms) (paid in April)
12/05/2025   £6.00   Unity Bank – account fee March 2025(paid in April)
12/05/2025   Total:£57.50            £3.00

£54.50

  

 

£10.90

 Multi Pay Card, Direct Debit, May 2025, to include:

Card monthly fee May 2025

Refreshments for APM
12/05/2025   £882.69   Clerk’s Salary May 2025
12/05/2025   £26.71   Pension contribution May 2024 (DD June)
12/05/2025   £276.00 £46.00 Auditing Solutions – Internal Audit 24-25
12/05/2025   £35.00   Information commissioner (DD June)
12/05/2025   £260.00   School Room – hall hire
12/05/2025   £6.00   Unity Bank – account fee April 2025 (DD May)
12/05/2025   £153.85   ALCA/NALC – Annual Subs
12/05/2025   £95.00   PCAA Membership – Annual Subs
12/05/2025   £328.32 £54.72 Scribe Accounting Software – Annual Subscription
12/05/2025   396.00   Zurich Insurance renewal
12/05/2025   £60.00   ALCA Training NPPF – Clerk and Cllrs

 

  1. Annual Return for 2024/2025 Financial Year
    • Internal Audit – to receive the report form the Internal Audit
    • To approve the Annual Governance Statement (Section 1 of the Annual Return) – to consider the questions and respond accordingly – Chairman and Clerk to sign.
    • To approve the Accounting Statements (Section 2 of the Annual Return) – to consider and agree the accounting statement figures – Chairman and RFO to sign.
    • Electors’ Rights – to agree the dates of the Exercise of Public Rights – 3rd June to 14th July 2025
    • Certificate of Exemption approval – to confirm that the Parish Council wish to Certify themselves as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulation 2015 (External Audit) due to being under the £25 000 threshold. Chairman to sign the Certificate of Exemption.
  1. Highways and Village Maintenance
  • A368 B&NES new speed limits
  • Highfield Lane
  • Grass cutting update
  • Update on the Pond and its Information Sign
  • Update from the Village Hall and Field
  1. Sustrans – project webpage .To find out more information and share your experiences and views online: http://bit.ly/compton-martin-to-whitchurch
  1. Compton Martin FETE
  1. PCAA update
  1. To receive a report from the Planning Working Party and consider their recommendations regarding the following Planning Applications:
  • Application Reference: 25/01415/FUL, Huckleberry , Undertown Lane, Compton Martin, BS40 6ND Proposal: Removal of existing rear flat roofed extension and erection of single storey pitched roof extension. Removal of front porch and replacement with an oak framed side porch. Erection of single storey garden study to rear of existing garage. Replacement of all UPVC windows with aluminium framed windows. Existing dwelling to be clad in insulated render and insulated timber cladding. Removal of existing stone chimney.
  • Application Reference:25/01224/FUL, Lake View , The Wrangle, Compton Martin, BS40 6LB Proposal: Erection of a general purpose agricultural building (retrospective)
  1. To consider and comment on the following B&NES Planning DECISIONS received:

Application Reference: 2023/1062/FUL Hazel Manor Farm Nordrach Lane, Priddy Cheddar Somerset BS40 6LQ Proposal: Erection of 42 No. lodges, 1. No. dwellinghouse, change of use of existing farm buildings to ancillary uses to serve holiday accommodation and creation of car park and associated landscaping. APPLICATION WITHDRAWN

Application Reference: 24/02256/FUL Parcel 0019, The Street, Compton Martin Proposal: Construction of a purpose built 20m x 40m all-weather equestrian riding arena and change of use to equestrian for the arena. PERMITTED

Application Reference: 24/04201/OUT  Springfield House , The Street, Compton Martin, BS40 6JA
Proposal: Outline planning application with some matters reserved for the erection of a two storey detached dwelling to rear of Springfield. Pending

Application Reference: 24/02599/FUL Ring Of Bells , The Street, Compton Martin, BS40 6JE
Proposal: Installation of 6no. shepherd’s huts for guest accommodation. PERMITTED

 

  1. Report from District Councillor  
  1. Date of the next Parish Council Meeting and other meetings
  • 9th June 2025 – Parish Council Meeting – School Room 7.15pm

 

06/05/2025

Vesela Ilieva, Clerk to Compton Martin Parish Council

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