Agenda for 15th May Annual Parish Council Meeting

You are invited to the ANNUAL MEETING OF

COMPTON MARTIN PARISH COUNCIL

Monday 15th May 2023 – 7.15pm

Compton Martin SCHOOL ROOM

AGENDA

 

 

All Councillors to sign Declaration of Acceptance of Office before the start of the meeting

 

The Retiring Chair of Compton Martin Parish Council to preside over Agenda Item 1 Election of a new Chair  

 

  1. Election of Chair of the Council – The newly elected Chair to sign Declaration of Acceptance of Office of Chair for 2023-2024
  2. Election of Vice Chair – The newly elected Vice Chair to sign a Declaration of Acceptance of Office of Vice Chair for 2023-2024
  3. To receive and accept apologies for absence
  4. To receive declarations of interest (Dpi) in the agenda
  5. Public Participation Session – Members of the public are invited to join the meeting to ask questions and raise issues with the councillors. The time for this session is limited to 10 minutes
  6. To approve and sign the minutes of the previous meeting
  • 17th April 2023 Parish Council Meeting
  1. Update on Local Elections
  2. General Power of Competency
  3. To review and adopt the STANDING ORDERS
  4. To review and adopt the CODE OF CONDUCT
  5. To review and adopt the FINANCIAL REGULATIONS and Bank Mandate
  6. To review and adopt the following parish council POLICIES for 2023/2024
  • General Data Protection Regulations
  • Risk Management Policy
  • Equal Opportunities
  • Freedom of Information
  • Health and Safety
  • Protocol on Filming
  • Grant Awarding Policy
  • Training Policy
  • Overhanging Vegetation Policy
  • Complaints Procedure Policy
  1. To appoint the following parish council representatives
    • Press Representative
    • Village Hall Representative
    • Amenity Field Representative
    • ALCA Representatives
    • Chew Valley Forum Representative
    • Local Flood Representative B&NES
    • PCAA Representative
  2. To schedule an informal meeting before the next parish council meeting for discussion and review of the councillor’s roles and responsibilities in the following Working Parties
  • Finance Working Party
  • Planning Working Party
  • Highways Working Party
  • Coombe View, The Batch, the Pond and the Pump Working Party
  • Footpath Walk
  1. To review and adopt the parish council’s RISK ASSESSMENT AND POND RISK ASSESSMENT
  2. To review and adopt the parish council’s ASSET REGISTER for 2023/24 and confirm that assets of Compton Martin Parish Council have been checked
  3. To appoint an INTERNAL AUDITOR to audit the accounts for 2023/2024
  4. INSURANCE 2023 -2024

To confirm the Parish Council’s Insurance Policy renewal with Gallagher with a premium cost of £753.07

  1. Councillor’s Training Strategy
  2. Confirmation that the first instalment of the Precept – £11000 has been received and the VAT reclaimed for the period of March 2022 – April 2023 – £1881.39 has been received
  3. Payments – To agree the following payments for May 2023
Date Payment Authorised Total

Amount £

 VAT Reclaim Payee and Description
15/05/2023 Total: £276.71           £3.00

£273.71

  

 

£45.62

 Multi Pay Card, Direct Debit, April 2023, to include:

Card monthly fee May 2023

Fountain Timber – Bark for Coombe View (CIL)
15/05/2023 £884.68 Clerk’s Salary May 2023
15/05/2023 £25.89 Pension contribution April – May 2023 (DD)
15/05/2023 £273.60 £45.60 Scribe Accounts – Annual subs
15/05/2023 £268.00 £44.66 Primrose Garden – Grass cutting April
15/05/2023 £151.20 £25.20 Denning–water tank Village Field (CIL) paid with bank card

 

  1. Village Field Project
  2. To receive further updates on the following:
  • Coombe View
  • Land for sale in Compton Martin
  • Hazel Manor Development
  1. To consider and comment on the following B&NES Planning DECISIONS received:

Application Reference: 22/00390/FUL Parsons Hill, Rectory Lane, Compton Martin, BS40 6JP. Proposal: Alterations to an existing outbuilding and conversion to home office and ancillary domestic storage. PENDING CONSIDERATION

Application Reference: 22/02990/FUL, Hollybush End, The Wrangle, Compton Martin, Proposal: Erection of a single-storey rear extension following demolition of existing conservatory; Loft conversion with first floor side extension with garden terrace below; Flat roof first floor rear dormer to house re-located stair and associated works. PENDING CONSIDERATION

Application Reference: 23/00514/FUL, Rose Lawn , The Street, Compton Martin, BS40 6JE; Proposal:    Erection of a two storey side extension with loft room (Resubmission). PERMITTED

Application Reference: 23/01030/FUL The Barn, The Street, Compton Martin, BS40 6JW
Proposal: Erection of car port and gazebo. PENDING CONSIDERATION

Application Reference: 23/00971/FUL Old Forge, 2 The Reddings, Compton Martin, BS40 6AS
Proposal: Replacement of existing patio doors with wider sliding doors and form new raised deck area. PENDING CONSIDERATION

  1. Update from District Councillor
  2. Date of the next Parish Council Meeting and other meeting
  • Thursday 18th May – Annual Parish Meeting and Highways Public Consultation VILLAGE HALL
  • Monday 12th June – Parish Council Meeting , VILLAGE HALL

 

9th May 2023

Vesela Ilieva, Clerk to Compton Martin Parish Council

Accessibility by WAH